Confidential reporting

Facts that undermine the integrity of the Organization may be reported: misappropriation of funds, corruption, favoritism in a contract or a certification, undeclared conflict of interest, harassment, unlawful disclosure of information.

Suspected falsification of documents or pressure placed on a staff member or an accredited expert are also covered.

The report is addressed to the ethics officer by e-mail at ethique@oimap.example, or by confidential mail to the Paris headquarters. It states the facts, the dates, the persons concerned and, if possible, supporting documents.

It is possible to report anonymously. The investigation is then more difficult, because investigators cannot ask follow-up questions.

The ethics officer acknowledges receipt within five days (indicative), assesses admissibility and proposes an investigation. A confidential inquiry is conducted by a team independent of the departments concerned.

The person who made the report is informed of the closure of the investigation and of the follow-up given, to the extent compatible with confidentiality.

No retaliatory measure may be taken against a person who reports in good faith: no sanction, no imposed transfer, no unfavorable change to the contract. Any suspicious measure is examined by the Arbitration and Ethics Committee.

The identity of the author is disclosed to no one without his or her consent, except where legally required. Those who take retaliatory action are liable to sanctions.

A person named in a report benefits from the presumption of good faith. He or she is informed of the investigation as soon as the needs of the inquiry allow and may present his or her explanations.

An abusive report, made in bad faith, may lead to sanctions. Good faith, even if the facts are not confirmed, is protected.