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24 October 2026 · Updated at 07:47 GMT FR EN ES Member area Log in
Certification

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Registration at the OIMAP Desk, identity verification, profiles and access security.

Updated : October 28, 2026· 3 min read

One account, one verified identity

Altarpiece with Relics - God the Father, Joseph Matthias Götz (1735–40)
Altarpiece with Relics - God the Father, Joseph Matthias Götz (1735–40)

To open a case, you first need an account on the Desk. Registration takes ten minutes; identity verification, one to two working days.

The account ties all your procedures to a verified identity. It is personal for an individual, professional for a gallery or an auction house, institutional for a museum or an administration.

A verified account is essential to submit a case, collect a certificate or consult the detailed information on a work.

  • Registration
  • Verification
  • Profile
  • Security

Registration in figures

10 minto register
1 to 2 daysfor verification
3types of profile
2login factors

Registering in five steps

  1. Choose your profile

    Individual, professional or institution.

  2. Fill in your details

    Identity, address, contact details, language of correspondence.

  3. Confirm your email address

    A confirmation link is sent to the address given.

  4. Upload your identity document

    Valid document, front and back, or passport.

  5. Activate two-factor authentication

    Authentication app or code received by SMS.

The three profiles

Choose your profile
ProfileDocuments requestedSpecifics
IndividualIdentity documentFull rate
ProfessionalRepresentative's identity document, registration extractSecondary accounts for staff
InstitutionAppointment decision, identification of the establishment30% reduced rate
Sweet Melancholy, Joseph-Marie Vien (1756)
Sweet Melancholy, Joseph-Marie Vien (1756)
Side Drawer for Cabinet, André-Charles Boulle (c. 1690)
Side Drawer for Cabinet, André-Charles Boulle (c. 1690)
Letter Box, Ogata Kōrin (1700s)
Letter Box, Ogata Kōrin (1700s)

Personal data

Personal account or professional account

Self-Portrait with Five Muses, Henry Church (c. 1880)

Personal account

One person
  • Cases in your name
  • Payment by card or transfer
  • Verification within 24 hours

For individuals.

Carnet (1863–1865)

Professional account

An organisation and its staff
  • Several users
  • Cases on behalf of third parties with mandate
  • Invoicing to the entity

For galleries and auction houses.

Profiles of accounts opened in 2024

Individuals52%
Professionals34%
Institutions14%

Source: Certification Department (indicative).

The first days of an account

  1. Registration

    Form completed.

  2. Confirmation

    Email address confirmed.

  3. Verification

    Identity document checked.

  4. Active account

    Case submission possible.

Case study: a regional museum

An institutional account

Situation

A regional museum opens an account to prepare the loans for an exhibition.

Actions
  1. Appointment of an account manager by the management.
  2. Submission of the appointment decision.
  3. Creation of secondary accounts for the registrars.
Outcome

The museum benefits from the reduced rate and a dedicated contact.

Why an identity check?

OIMAP records in the Registry works, owners and acts that produce legal effects in 67 States. A verified identity protects owners from impersonation and buyers from false files.

Verification is carried out by a Desk officer, never by a commercial third party. Identity documents are encrypted, accessible only to authorised officers, and removed from the verification system once the account is validated.

Twilight in the Wilderness, Frederic Edwin Church (1860)
Twilight in the Wilderness, Frederic Edwin Church (1860)
Carved Lacquer Scroll Box (1736–95)
Carved Lacquer Scroll Box (1736–95)
Study for "Bathers at Asnières", Georges Seurat (c. 1883–84)
Study for "Bathers at Asnières", Georges Seurat (c. 1883–84)

Security tips

Why verify identity

Seal with Two Qilin Playing (1849)
« A registry is only reliable if we know who writes in it. »
Secretary-General's Office, OIMAP

Vocabulary of the account

Verified account
Account whose identity has been checked.
Secondary account
Access delegated by a professional account to a staff member.
Two-factor authentication
Second code required at login.
Closure
Closing of the account at the request of its holder.

Frequently asked questions

My identity document is foreign: is that a problem?

No, any passport or national document in date is accepted.

Can I change profile?

Yes, by supplying the documents of the new profile.

I have lost my second factor: what should I do?

Use the backup codes given at registration or request a verified reset.

Is my data passed on to third parties?

No, except under a legal obligation or with express consent.

Useful documents

Desk assistance

The Pyramid of Cestius, Rome, Michiel van Overbeek (c. 1650–80)
The Pyramid of Cestius, Rome, Michiel van Overbeek (c. 1650–80)
Certification DepartmentParis — Headquarters+33 1 00 00 00 00certification@oimap.exampleMonday to Friday, 9 a.m. – 5 p.m.

Submit a case

Interior Drawer for Cabinet, André-Charles Boulle (c. 1690)

Is your account active? Move on to submission.

Submit a case
Image credits (16)
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