Cleveland Museum of Art · CC0 1.0Preparing your application
Applying for the label is a process of one to two years' preparation for organisations starting from scratch, a few months for those already applying good practices. The actual processing lasts thirty days.
It begins with a self-assessment on the basis of the framework, continues with the submission of a file, then an audit on documents and an audit on site carried out by independent OIMAP auditors.
The label is issued for three years. Its renewal follows a lighter procedure, based on the annual follow-up of the organisation.
The application in figures
The application path
- Self-assessmentVariable
Assess your organisation with the grid of twelve criteria.
- Submission of the file1 day
Presentation, procedures, organisation chart, signed commitments.
- Audit on documents2 weeks
Reading of procedures and a sample of files.
- Audit on site1 to 2 days
Visit by an auditor, interviews, checking of archives.
- Decision1 week
The label committee grants, refuses or makes the label conditional.
Documents of the file
Prices
| Element | Indicative price (€ excl. VAT) |
|---|---|
| Processing of the application | 600 |
| Audit on site | 1,200 |
| Annual fee | 1,200 |
| Renewal (every three years) | 800 |
An accompanied process
First application or renewal
First application
Full audit- Audit on documents and on site
- 30-day processing
- Full file
Full path.
Renewal
Lighter follow-up- Annual follow-up report
- Audit on documents only if no incident
- Reduced price
Simplified path.
Typical timeline
- Self-assessment
Gaps identified.
- Action plan
Procedures put in place.
- Submission
Application file.
- Audits
On documents then on site.
- Decision
Label awarded.
Case study: an auction house
With reservation, then confirmed
An auction house in Dakar submits its application.
- The on-site audit reveals a BIOP procedure that is not systematic.
- The label is awarded with reservation, with an action plan.
- A check after six months confirms implementation.
The label is confirmed for three years, the reservation lifted.
After the decision
If awarded, the holder receives a certificate, a licence to use the logo and entry in the public directory. They undertake to submit an annual follow-up report and to accept unannounced checks.
If refused, a reasoned report indicates the gaps to correct. A new application may be submitted after six months, with a processing price halved.
An auditor's advice
« Start with your procedures, not your file: a file does not replace what you do every day. »
Vocabulary of the application
- Self-assessment
- Assessment of one's own compliance.
- Auditor
- Independent professional in charge of checking.
- With reservation
- Label awarded with an obligation to correct gaps.
- Unannounced check
- Check without notice.
Frequently asked questions
Can I apply if I work alone?
Yes, the framework adapts to the size of the organisation.
Is the audit confidential?
Yes, the report is communicated only to the applicant.
Can I use the logo before the decision?
No, only after it has been awarded.
Can I withdraw?
Yes, at any time; costs incurred remain payable.
Useful documents
Contacts
Related pages
CriteriaThe twelve criteria of the conformity label: content, evidence expected and assessment levels.›
Label holdersThe organisations labelled by OIMAP: distribution, follow-up, suspensions and withdrawals.›
OIMAP AcademyThree campuses, eighty-six trainers and seventeen years of experience: OIMAP's school at the service of heritage.›
Contact us
Image credits (16)
- Tetradrachm: Owl, Crescent Moon, Olive Branch (reverse) (480–449 BCE) — Cleveland Museum of Art, CC0 1.0
- Seal of Doge Michele Steno (reverse) (1400–1409) — Cleveland Museum of Art, CC0 1.0
- Coin of Demetrios, I (reverse) (200–190 BCE) — Cleveland Museum of Art, CC0 1.0
- Brooch (c. 1890–1910) — Cleveland Museum of Art, CC0 1.0
- Tetradrachm: Head of Antiochos VIII (obverse); Zeus Ouranios (reverse) (112–110 BCE) — Cleveland Museum of Art, CC0 1.0
- Sweet Melancholy, Joseph-Marie Vien (1756) — Cleveland Museum of Art, CC0 1.0
- Coin of Eukratides I (170–145 BCE) — Cleveland Museum of Art, CC0 1.0
- Plaque (c. 500–200 BCE) — Cleveland Museum of Art, CC0 1.0
- Leopard d'Or of Edward III of England (1327–1377) — Cleveland Museum of Art, CC0 1.0
- Letter Box, Ogata Kōrin (1700s) — Cleveland Museum of Art, CC0 1.0
- Solidus of Justinian I (obverse) (c. 545–565) — Cleveland Museum of Art, CC0 1.0
- Architectural Conference (c. 1622) — Cleveland Museum of Art, CC0 1.0
- Seal Color Box (1662–1722) — Cleveland Museum of Art, CC0 1.0
- Plaque (1500s–1600s) — Cleveland Museum of Art, CC0 1.0
- Leaf from a Lectionary with St. Luke (1057–1063) — Cleveland Museum of Art, CC0 1.0
- Ornamental Brooch (c. 100–300 CE) — Cleveland Museum of Art, CC0 1.0