A readable structure

The organization chart shows how the Secretariat is organized: the Secretary-General at the top, a private office, nine directorates and four regional offices. It makes clear who reports to whom.
For details of the missions, see the Directorates page. For the role of the head, see Secretary-General.
The Secretariat organization chart
Senior management
Secretary-GeneralDr. Philippe Aubert de Vincelles
Support to the Secretary-General
Deputy Secretary-GeneralMs Nadia El-Amrani
Private office of the Secretary-GeneralMr Hugo DelavigneChief of staff
Nine directorates
Certification (Desk)Ms Claire Montclair
Market and StudiesMr Rafael Quintero
Protection (BIOP)Mr Idrissa Konaté
Regulation and LawMs Astrid Nordmann
OIMAP AcademyDr. Anouk Verhoeven
Member States RelationsMr Tomás Aguirre
Events and communicationsMs Inès Valcourt
Administration and financeMr Henri Duval
Information systemsMs Priya Nambiar
Four regional offices, reporting to the Secretary-General
Organization chart of the OIMAP General Secretariat. Each directorate is divided into departments and then units.
The organization chart in figures
Source: OIMAP General Secretariat.



The top of the structure
The Secretary-General heads the whole organization. He is assisted by a private office, which prepares his files, coordinates his schedule and handles liaison with the governance bodies.
A Deputy Secretary-General, appointed by him after consulting the Council, stands in for him in his absence (indicative).
The directorates
Nine directors report to the Secretary-General. Each directorate is divided into departments and then into units, as required. The whole forms a short pyramid, in order to limit decision-making chains.
The operational directorates have the largest staff numbers, notably certification and protection.
The regional offices
Each of the four offices is headed by an office chief, who reports to the Secretary-General and coordinates with the headquarters directorates. The offices do not replicate the whole structure: they relay the services in their area.
The offices play a role in supporting focal points, representation and organizing missions.
Functional links
Beyond the hierarchy, functional links exist between directorates: the Desk works with protection to verify provenance, and the Academy with regulation to teach the directives.
Cross-cutting working groups deal with subjects that go beyond the scope of a single directorate, such as digitization or the fight against online trafficking.
Reporting lines
| Level | Title | Reports to |
|---|---|---|
| 1 | Secretary-General | General Assembly, Council |
| 2 | Deputy Secretary-General, private office | Secretary-General |
| 2 | Nine directors | Secretary-General |
| 2 | Four office chiefs | Secretary-General |
| 3 | Department heads | Directors |
| 4 | Units and teams | Department heads |
Milestones
- Initial structure
A few directorates (indicative).
- Addition of the Academy
Directorate created (indicative).
- Nine directorates
Reorganization (indicative).
- Update
Integration of information systems (indicative).



Current version
Hierarchy or cross-cutting work

Hierarchy
Vertical- Four levels
- Direct reporting
- Clear decisions
Order.

Cross-cutting work
Horizontal- Working groups
- Shared projects
- Cooperation
Efficiency.
Finding the right contact
- Consult the organization chart
Identify the directorate.
- Identify the department
Sub-structure.
- Write to the secretariat
Message forwarded.
- Obtain a reply
Named contact person.
Good organizational practices
A new staff member

« Knowing where each team sits saved me several weeks when I arrived. »
Vocabulary
- Organization Chart
- Diagram of hierarchical relationships.
- Office chief
- Head of a regional office.
- Unit
- Smallest structure within a directorate.
- Cross-cutting
- Concerning several directorates.
Reading the organization chart
The organization chart is updated at each reorganization and published on the site. The names of directors are shown once they are appointed.
Significant changes are brought to the attention of the Executive Council, which receives an updated version at each meeting.
Frequently Asked Questions
Is the organization chart public?
Yes, it is published on the site.
Who appoints the directors?
The Secretary-General, after consulting the Council.
Where can the offices be seen?
See Paris Office.
Can the organization chart be downloaded?
Yes, as a PDF in the useful documents.
Useful Documents
Contacts

See the Paris office
Image credits (18)
- Portrait of a Man, Italian Painter — The Metropolitan Museum of Art, CC0 1.0
- A Palace with an Arched Bridge (A Roman Villa), Hubert Robert (1760) — Cleveland Museum of Art, CC0 1.0
- Portrait Bust of a Man (27 BCE–14 CE) — Cleveland Museum of Art, CC0 1.0
- The Dance at the Court of Herod, Israhel van Meckenem (c. 1500) — Cleveland Museum of Art, CC0 1.0
- Self-Portrait, John I Smart (1802) — Cleveland Museum of Art, CC0 1.0
- Roman Ruins, Villa Pamfili, Hubert Robert (1774) — Cleveland Museum of Art, CC0 1.0
- Portrait of Sandford Peacocke, William Wood (1801) — Cleveland Museum of Art, CC0 1.0
- Coronation of the Virgin, Christoffel Jegher (1632–36) — Cleveland Museum of Art, CC0 1.0
- Portrait of a Man, Nicholas Freese (c. 1795–1800) — Cleveland Museum of Art, CC0 1.0
- Temple of Ramesses II, Abu Simbel, Antonio Beato (c. 1860s) — Cleveland Museum of Art, CC0 1.0
- Portrait Head of a Noble or Official (175–200 CE) — Cleveland Museum of Art, CC0 1.0
- Châteauvieux-sur-Suran, Antoine-Claude Ponthus-Cinier (1848) — Cleveland Museum of Art, CC0 1.0
- Eighteen Views of Rome: The Piazza Farnese (recto); Cartouche (verso), Lievin Cruyl (1664) — Cleveland Museum of Art, CC0 1.0
- Portrait of a Woman, Gerard ter Borch (c. 1665) — Cleveland Museum of Art, CC0 1.0
- Portraits of the Qianlong Emperor and His Twelve Consorts, Giuseppe Castiglione (1736–70s) — Cleveland Museum of Art, CC0 1.0
- The Victory Banquet: from Battle Scenes of the Quelling of Rebellions in the Western Regions, with Imperial Poems (c. 1765–74; poem dated 1760) — Cleveland Museum of Art, CC0 1.0
- Pair of Drawings: Sketch of the Labyrinth of the Villa Pisani and Piazza San Marco with Doges' Palace, Francesco Guardi (1773–1778(?)) — Cleveland Museum of Art, CC0 1.0
- Portrait of Georges Arnold Fitzwilliam, Charles Balthazar Julien Fevret de Saint-Mémin (c. 1790–1852) — Cleveland Museum of Art, CC0 1.0
The Metropolitan Museum of Art · CC0 1.0
Geneva Office
New York Office
Singapore Office
Nairobi Office
General SecretariatOIMAP's administration: a Secretary-General, nine directorates and about 410 staff.›
The OIMAP teamThe people of the General Secretariat: senior management, nine directors, four office chiefs and the full organization chart.›
The Secretary-GeneralDr. Philippe Aubert de Vincelles: role, four-year term and powers.›
The nine directoratesThe services of the General Secretariat and their areas of competence.›
Paris OfficeThe Organization's headquarters, home to the Secretary-General, the directorates and the OIMAP Desk.›