Observe · Regulate · Protect — since 2007. 19th OIMAP General Assembly: Singapore, 10–12 June 2026. Programme
About

Applying to OIMAP

The file to put together, the selection steps and the eight-week response time (indicative).

Updated : October 28, 2026· 3 min read

One file, four steps

Leaf from a Lectionary with St. Luke (1057–1063)
Leaf from a Lectionary with St. Luke (1057–1063)

To apply, you submit a file made up of a CV, a cover letter and your diplomas. Selection comprises shortlisting, an interview, a test and a decision, in about eight weeks (indicative).

First consult the job vacancies or the internships. The process complies with the rules on ethics and integrity.

  • Application
  • File
  • Selection

Applying to OIMAP in figures

3Documents to provide
4Selection steps
8 wksDecision time (indicative)
€0Application fee

Source: OIMAP General Secretariat.

Breakdown

ShortlistingReview of applications
MeetingMixed panel
TestWritten or practical exercise
DecisionSelection committee

Relative weight of the selection steps, for information only.

Putting your file together

The file consists of a CV of no more than two pages, a one-page cover letter explaining the link between your background and the post, and a copy of your diplomas. For a lawyer or expert post, a list of publications may be attached.

Documents are submitted online, in PDF format, under the reference given in the vacancy. No paper documents are requested.

Covered Hot Water Pot, Feodor Ivanovich Rückert (1887–96)
Covered Hot Water Pot, Feodor Ivanovich Rückert (1887–96)
Portrait of a Man, Italian Painter
Portrait of a Man, Italian Painter
Curtain (1600s–1700s)
Curtain (1600s–1700s)

Shortlisting

The Human Resources Directorate checks the admissibility of applications, then a panel of at least three people ranks them according to criteria published in the vacancy. A selected candidate is informed within four weeks of the closing date (indicative).

Unsuccessful applicants receive a reasoned reply on request.

The interview and the test

The interview lasts about forty-five minutes, in person or by videoconference. It covers your background, motivation and a professional scenario. The test, written or practical, lasts two to three hours and assesses technical skills.

Candidates with disabilities may request adjustments to the tests when submitting their file.

The decision

A selection committee reaches its decision on the basis of the panel's scores. It proposes the selected candidate to the Secretary-General or to the director concerned, who makes the appointment. The contract offer states the grade, remuneration and start date.

For all recruitments, references and diplomas are verified before signature.

Selection timetable (indicative)

About eight weeks
StepTimeframeWhat happens
SubmissionUntil the closing dateComplete file online
Acknowledgement of receiptWithin 48 hoursAutomatic message
ShortlistingWeeks 1 to 4Review by the panel
Interview and testWeeks 5 to 7Invitation by email
DecisionWeek 8Written reply

Milestones

  1. Submission

    File sent.

  2. Shortlisting

    Results.

  3. Meeting

    Panel and test.

  4. Decision

    Final reply.

Unsolicited applications

Bookplate:  Boylston Medical Library, George Girdler Smith (1806–39)
Bookplate: Boylston Medical Library, George Girdler Smith (1806–39)
Portrait of Jean-Baptiste Lemoyne the Younger, Elisabeth Louise Vigée-LeBrun (1774)
Portrait of Jean-Baptiste Lemoyne the Younger, Elisabeth Louise Vigée-LeBrun (1774)
Self-Portrait, John I Smart (1802)
Self-Portrait, John I Smart (1802)

File in French or English

Study of Hands (recto); Sketch of a Hand (verso), Pierre Lenfant (1700s)

In French

Main working language
  • Headquarters post
  • Letter in French
  • Test in French

Fluent for most posts.

A Lady Reading, Francis Seymour Haden (1833–1910)

In English

Shared working language
  • Regional offices
  • Letter in English
  • Bilingual test possible

Useful for international cooperation.

Submitting your application

  1. Choose

    A vacancy.

  2. Assemble

    CV, letter, diplomas.

  3. Send

    The file as a PDF.

  4. Go through

    Interview and test.

  5. Wait

    The written decision.

Checklist

A selected candidate

Portfolio I, Plate 34: The Blanket Weaver-Navaho, Edward S. Curtis (1904)
« The process was clear and fair: each step was announced in advance, with known criteria. »
Julien Nakamura-Leroy, selected candidate (example)

Vocabulary

Admissibility
Formal compliance of an application.
Panel
Group responsible for assessing candidates.
Talent pool
Reserve of applications kept on file.
Adjustment
Adaptation of a test to a disability.

Recruitment integrity rules

Panel members declare any link with a candidate and withdraw where necessary. No one may take part in the selection of a relative. These rules are set out in detail on the Conflicts of interest page.

A candidate who considers themselves wronged may refer the matter to the ethics officer, who handles the request in confidence.

Frequently Asked Questions

Are there any fees?

No, submission is free.

When will I receive a reply?

In about eight weeks.

Is my data protected?
Where can I see the posts?

Useful Documents

Contacts

A Palace with an Arched Bridge (A Roman Villa), Hubert Robert (1760)
A Palace with an Arched Bridge (A Roman Villa), Hubert Robert (1760)
General SecretariatParis — Headquarters+33 1 00 00 00 00secretariat@oimap.exampleMonday to Friday, 9 a.m. – 5 p.m.

View the vacancies

Portrait Bust of a Man (27 BCE–14 CE)

Open positions.

Vacancies
Image credits (17)
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