Transaction registers

For each transaction, the register states: the date, the nature (purchase, sale, deposit, agency), the description of the work and its OIMAP number, the identity of the parties, the price and fees, the method of payment, the attached due diligence documents and the reference of the declaration sent to the Observatory.

It also keeps corrections: an error is never erased, it is corrected by a dated rectifying entry. This rule guarantees the integrity of the register.

The register is kept for ten years after the last transaction. It must be possible to produce it to the supervisory authority within fifteen days. The personal data it contains are protected: only authorised officers have access.

On transfer or cessation of business, the operator hands over its register to its successor or deposits it with the competent authority. An operator who disappears without doing so is liable to sanctions.

The register is the extension of the due diligence file: it refers to it for each transaction, so that an inspector can find, from one line of the register, all the checks carried out. This link is the key to compliance.

Operators that have adopted it note a double benefit: their inspections go faster, and their teams find information more easily to answer a client, an insurer or a court.