Cleveland Museum of Art · CC0 1.0An application that describes the journey
To issue a licence, OIMAP must know which work it is, who is moving it, where it is leaving from, where it is going, when, by whom it is carried and how it is insured. The application is made online at the Desk, from the work passport.
The file is shorter than for a certification: most of the identification already rests on registration. The focus is on the route and the compliance of the operation.
The timeframe of 10 to 20 days depends on the number of States concerned and the possible need for prior consultation of national administrations.
The application in figures
Conditions of issue
Documents to provide
| Document | Details |
|---|---|
| OIMAP number and passport | Starting point of any application |
| Identity and right to act | Owner, representative or institution |
| Itinerary | Countries of departure, transit, arrival, dates |
| Carrier | Name, approval, insurance number |
| Conservation report | Required for fragile or high-value works |
Submit the application
- Open the passport
Choose the work at the Desk.
- Describe the journey
Countries, dates, reason, mode of transport.
- Attach the documents
Insurance, carrier, any national authorisation.
- Pay the deposit
30% of the indicative price.
- Follow the processing
Online status until issue.
Anticipate national authorisations
Departure from a Member State or arrival in a Member State
Export
Leaving the territory- Checks that there is no national prohibition
- Checks BIOP alerts
- Licence presented at the exit customs
The most frequent.
Import
Entering the territory- Checks provenance and origin
- May trigger consultation of the State of origin
- Licence presented at the entry customs
More checks for sensitive property.
Case study: a move
A collector changes country
A collector from Geneva settles in London with his collection of fifteen works.
- Registration of the fifteen works.
- Submission of a group case of final licences.
- A single transport by an approved carrier.
Fifteen licences issued in three weeks; handover charged with a group reduction of 5%.
The dates to remember
- Submission
Complete file.
- Admissibility
Check of documents.
- Opinion
Opinion of the licensing department.
- Issuance
Licence handed over.
- Expiry
Extension possible before expiry.
After issue
The licence can be downloaded from your area, with its QR code. A signed paper copy is sent to the delivery address given. The carrier must have it with them at each crossing.
On the return of a temporary licence, the owner declares the reintegration of the work: the Registry time-stamps the end of the journey and the case is closed.
For customs
« A licence that can be read in two seconds is better than a pile of supporting documents that nobody has time to read. »
Vocabulary of the application
- Itinerary
- Sequence of countries crossed by the work.
- Extension
- Prolongation of the validity of a licence.
- Reintegration
- Return of the work to its country of origin.
- Approved carrier
- Professional recognised by OIMAP for transporting works.
Frequently asked questions
Can I request a licence for several works?
Yes, through a group case, with a 5% discount from five works.
Is the licence named?
Yes: it states the owner, the work, the route and the dates.
What if the transport date changes?
Request a modification before the initial date; it is free once.
Who checks the licence?
The customs of Member States, by reading the QR code.
Useful documents
Contacts
Related pages
Countries concernedThe regimes for recognising the OIMAP licence by State: direct recognition, prior notification or additional national authorisation.›
Special casesRecent works, archaeological objects, regulated materials, transit and loans: situations that fall outside the ordinary framework.›
Work passportThe unique digital identity of a work: content, use, updating and consultation of the OIMAP work passport.›
Start the application
Image credits (16)
- Ferry Slip, Edwin Kaufman (1927) — Cleveland Museum of Art, CC0 1.0
- View of Venice, Jacopo de' Barbari (1500) — Cleveland Museum of Art, CC0 1.0
- A Boat That Has for Sails the Wings of a Huge Bird, Filippo Morghen (about 1769) — Cleveland Museum of Art, CC0 1.0
- Seal of Doge Michele Steno (reverse) (1400–1409) — Cleveland Museum of Art, CC0 1.0
- The Fleet Off the Coast, Beachy Head, Samuel Atkins (c. 1790–1805) — Cleveland Museum of Art, CC0 1.0
- Nuova pianta di Roma data in luce da Giambattista Nolli l’anno MDCCXLVII, known as La Pianta Grande di Roma, Giovanni Battista Nolli (1748) — Cleveland Museum of Art, CC0 1.0
- The Storm, James McNeill Whistler (1861) — Cleveland Museum of Art, CC0 1.0
- Sweet Melancholy, Joseph-Marie Vien (1756) — Cleveland Museum of Art, CC0 1.0
- Bridge of Shops, Srinagar, Kashmir, Samuel Bourne (1864) — Cleveland Museum of Art, CC0 1.0
- Nuova pianta di Roma data in luce da Giambattista Nolli l’anno MDCCXLVII, known as La Pianta Grande di Roma, Giovanni Battista Nolli (1748) — Cleveland Museum of Art, CC0 1.0
- A Rocky Cove with Fishing Boats, Allart van Everdingen (late 1650s) — Cleveland Museum of Art, CC0 1.0
- A Palace with an Arched Bridge (A Roman Villa), Hubert Robert (1760) — Cleveland Museum of Art, CC0 1.0
- Net Fishing at Night on the Sumida River, Kitagawa Utamaro (c. 1800) — Cleveland Museum of Art, CC0 1.0
- Landscape with Saint John the Baptist, Herri met de Bles (c. 1540) — Cleveland Museum of Art, CC0 1.0
- The Four Seasons, Kano Tan’yū (1668) — Cleveland Museum of Art, CC0 1.0
- Letter Box, Ogata Kōrin (1700s) — Cleveland Museum of Art, CC0 1.0